The Office of Student Conduct & Community Standards will report information as delineated below. For external reporting there must be a properly signed authorization by the student. For internal reporting there must be a legitimate educational interest provided to the office in writing. 

Information about any violations and their resulting outcomes will only be reported if a community status of Probation or above was assigned and any of the following is true: 

1. The Community Status is active; 
2. Terms assigned with the Community Status are incomplete; 
3. there is a Term assigned that requires continued reporting; or 
4. The Community Status is noted on the student’s academic transcript (i.e. suspension and expulsion). 

In cases where there is a Term that requires continued reporting, a student may petition the Director of Student Conduct & Community Standards or designee to remove that Term. However, hearing officers in higher-level hearings may assign a Term that cannot be petitioned for removal. We will not report any charges for which a student is found not responsible or any non-disciplinary response. For requests from other offices internal to Brown University, information typically not reported may be shared so long as there is a legitimate educational interest or there is a properly signed authorization by the student. 

Conduct records will be kept in an electronic file database within the Office of Student Conduct & Community Standards. Records for any violations resulting in a community status which is visible on a student’s academic transcript will be kept indefinitely. All other records will be kept as active files for a period of seven years post graduation.